Privacy Policy

Life Admin (“we”, “us”, or “the app”) is a personal assistant that helps you organise documents, bills, home maintenance, family events, health information, shopping, travel, and more. This Privacy Policy explains what data we collect, how we use it, and the choices you have. By using the app, you agree to the practices described here.

Account information: Your email address, name, and authentication credentials when you register or sign in, including via third-party providers such as Google.

Content you create: Records you add to the app, including documents, bills, family member details, health and medication information, pet records, vehicle details, travel bookings, shopping lists, pantry items, financial data, and caregiver profiles.

Files you upload: Images and documents you upload for scanning, storage, or AI-assisted extraction (for example, receipt scans, price-tag photos, or referral letters).

Device and usage data: Approximate location (country/region) derived from your settings, language preference, currency preference, and basic device characteristics needed to provide the service.

Subscription data: Payment status and billing period managed through our payment provider (Stripe). We do not store your full card number — Stripe handles card data securely.

The app may request the following device permissions to enable specific features. You can revoke any of these at any time in your device settings:

• Camera: Used for scanning documents, receipts, price tags, and medication labels. Photos are processed to extract data and are not accessed unless you initiate a scan.
• Microphone: Used for voice notes and optional wake-word features. Audio is only captured when you actively record or speak a command.
• Notifications: Used to send reminders for upcoming bills, medication doses, appointments, low pantry stock, and other scheduled alerts.
• Photo library: Used when you choose to upload an existing photo for document scanning or profile pictures.
• Local storage: Used to remember your language, currency, and navigation preferences on your device.

We use your information to:

• Provide, maintain, and improve the app’s features and your experience.
• Process the records, files, and content you create and store.
• Send reminders and notifications you have enabled.
• Process payments and manage your subscription through Stripe.
• Provide AI-assisted features such as smart shopping suggestions, receipt extraction, and currency conversion.
• Communicate with you about your account, updates, and support requests.
• Ensure the security and integrity of the platform.

Certain features use AI models and third-party services to process your data. For example, receipt scanning, price-tag recognition, and smart suggestions may send relevant data to AI providers for processing. Currency conversion uses live exchange-rate services. We use reputable providers, but you should avoid uploading sensitive information you do not want processed by these services.

Your data is stored on secure servers managed by the Base44 platform. We use row-level security so that your records are only accessible to you (and administrators where applicable). We employ encryption in transit and at rest, and sensitive health and care details are additionally sealed with AES-256-GCM encryption on your own devices. However, no method of transmission or storage is 100% secure, and we cannot guarantee absolute security.

For a plain-English explanation of how our encryption works, see Your Data & Security.

We do not sell your personal data. We share data only with service providers that help us operate the app (such as Stripe for payments and AI providers for smart features), and where required by law. Each family or caregiver profile you create is private to your account unless you explicitly choose to share it.

You have the right to:

• Access and review the personal data stored in your account at any time within the app.
• Update or correct your information and the records you have created.
• Delete individual records or your entire account and associated data.
• Enable or disable notifications, reminders, and AI features in Settings.
• Revoke device permissions (camera, microphone, etc.) through your device settings.
• Cancel your subscription at any time.

The app is not directed at children under 13, and we do not knowingly collect personal information from children. If you believe a child has provided us with personal data, please contact us so we can delete it.

We retain your data for as long as your account is active or as needed to provide the service. When you delete a record, it is removed from your view and permanently deleted from our systems in accordance with our deletion processes. You may request full account deletion at any time.

We may update this Privacy Policy from time to time. We will notify you of significant changes within the app or by other means. The “Last updated” date at the top of this page reflects the most recent revision.

If you have questions about this Privacy Policy or your data, please contact Base44 support through the app’s help or support channels.